Meeting Planner / Travel Agent

Fairfax, VA, USA Req #55
Monday, August 23, 2021
Omega World Travel is a full service travel company. Our goal is to be the number one resource for every aspect of travel. Our professional team is dedicated to making every travel experience an easy, secure, and successful one. Our services are wide ranging and customized to meet your needs. - Business Travel & Corporate Travel Management (SMMP certified) - Government & Military Travel - International Services - Meetings & Incentives - Convention Housing & Registration management programs - Consultation Services - Technology Solutions - Online Expertise - Fulfillment - Global Network - Leisure Travel & Cruises With 100 locations worldwide and over 420 associates/employees, Omega World Travel is a top ten, privately held U.S. travel management firm integrating technology solutions & multiple services. Omega delivers quality, savings, value AND innovation!

The Meeting Planner / Travel Agent position will be responsible for the development, planning and execution of air travel and room block management for a single client.  Virtual work available.


Essential Duties and/or Responsibilities:

  • Book and monitor air and rooming activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

  • Regular communication with client and vendors

  • Inspect hotel facilities to ensure they conform to customer requirements

  • Consult with customers to determine objectives and requirements for events

  • Meet with client to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and meeting progress

  • Negotiate contracts with such service providers and suppliers, such as hotels & airlines

  • Review hotel invoices for accuracy, and approve payment.

  • Monitor all room blocks for pick up, attrition and cancellations

  • Invoice and Collect necessary commissions

  • Maintain records of meeting aspects, including financial details

  • Conduct post-event evaluations with client and vendors


Preferred Skills and Experiences:

  • Working knowledge of Cvent and Microsoft Office Suite required

  • Working knowledge of GDS required – Sabre preferred

  • Experience with group air (contracts & reservations) preferred

  • Excellent organization and planning skills required

  • Excellent verbal and written communication skills required

  • Ability to work well independently and as part of a team required

Omega World Travel is an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

EOE of Minorities/Females/Vets/Disability/Sexual Orientation/Gender Identity.

Other details

  • Job Family Omega
  • Pay Type Hourly
  • Fairfax, VA, USA