VNW--Compliance & Operations Manager_Public Affairs

Alaska, USA ● Hawaii, USA ● Idaho, USA ● Indiana, USA ● Kentucky, USA ● Washington, USA Req #1412
Tuesday, August 24, 2021

Why Planned Parenthood?

 

Working at Planned Parenthood of the Great Northwest & the Hawaiian Islands, Indiana, & Kentucky is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work.

 

In healthcare services, this means a commitment to providing the absolute best in patient care and education. Our exceptional health center staff drives our mission forward by upholding our acclaimed customer service & confidentiality standards, and working to create a safe, judgement-free space for anyone seeking Planned Parenthood services.

 

As an organization, we are focused on equity, diversity and inclusion.  Specifically, we recognize that profound racism impacts the education, health and wellbeing of people in our communities and we are actively working to address all forms of oppression.  We believe our employees should reflect the diversity of the populations we serve, including racial and ethnic diversity. People of color are strongly urged to apply.

Compliance & Operations Manager _ Public Affairs - #PPH

 

Why Planned Parenthood?


Working at Planned Parenthood Alliance Advocates is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work. 


As an organization, we are focused on equity, diversity and inclusion.  Specifically, we recognize that profound racism impacts the education, health and well-being of people in our communities and we are actively working to address all forms of oppression.  We believe our employees should reflect the diversity of the populations we serve, including racial and ethnic diversity. People of color are strongly urged to apply.

 

About this position:   
The Compliance & Operations Manager reports to the Vice President of Policy & Regulatory Affairs and will coordinate and manage electoral campaign finance reporting; lobbying reports; grant tracking and compliance; oversee agency compliance for c3/c4 separation laws; as well as compile, track and complete other business and operational reports.


This position is part of the regional team supporting Planned Parenthood in Alaska, Hawaiʻi, Idaho, Indiana, Kentucky, and Washington and will manage our electoral and campaign finance reporting for our six state Political Action Committees, (PACs), Federal SuperPAC, and 501c(4). This position will serve as the direct liaison between PPAA’s VPs, State Directors, Development team, and external compliance firm to conduct and track all electoral and campaign income and expenditures. The Compliance & Operations manager will manage lobbying reporting and registration, ensure accurate grant tracking and compliance with c3/c4 legal separation. This position will be responsible for developing, implementing, and training staff on reporting systems and structures. The manager tracks grant income and works with grant managers to ensure adherence to grant requirements. This position requires sound judgment, the ability to advise the leadership team on appropriate compliance, including identifying, assessing, and mitigating risk. Strong attention to detail is required, including budget management, tracking, and implementing new rules and laws for state PACs and nonprofits.
 
This job can live and work out of any of our six regional states: Alaska, Hawaiʻi, Idaho, Indiana, Kentucky, and Washington.


What you’ll be doing (Core Competencies and Responsibilities): 

Manage electoral campaign finance reporting in municipal and state-level campaigns; serve as key liaison between senior leadership and external compliance firm to ensure that all reporting is completed timely, accurately and in compliance with local, state, and federal elections laws; advises leadership on appropriate actions to meet requirements.


Track and manage lobbying registrations and reporting requirements by state as well as locally and federally if needed. Assure appropriate registrations and reporting for individuals who must register as lobbyists, for reportable lobbying expenditures, and to assure reporting is completed timely and accurately for lobbyists and for the organization as an employer of lobbyists.


Track grant income and adherence to grant requirements throughout the year.


Report and complete annual business licensing requirements for our multi-state region in collaboration with Office Manager.


Coordinate with the Office Manager to manage audit matters and to compile and review IRS 990 filings for the organization and its entities as needed, with contracted external auditors.


Conduct financial administrative processes for electoral campaigns including expense tracking, processing payments for contracts, and financial reconciliation.


Administer contract(s) processes including requesting and executing contracts and grants as well as document management.


Train and serve as key support for all affiliate and ancillary staff to ensure appropriate c3/c4 legal separation; use independent judgment and discretion to identify and implement processes to ensure proper c3/c4 compliance and adherence to local, state, and federal elections law.


Advise leadership team on compliance issues, including identifying, assessing, and mitigating risk.


Track and advise leadership on recommended implementation steps regarding new rules and laws for State PAC’s and nonprofits.


Manage the accounting process and budgets for six state PACs and the federal SuperPAC; including bookkeeping, compiling monthly budget reports, reconciling accounts, and ensuring that PACs follow accounting best practices.

Collaborate with public policy team to track and analyze emerging state policies and requirements on lobbying, public disclosure, and financial reporting.


We’ll trust you to:

 

Adhere to the Planned Parenthood Alliance Advocates  code of conduct and all policies, procedures and protocols.

 

Demonstrate and maintains a high degree of professionalism.

 

Take action to support the affiliate’s commitment to equity, diversity and inclusion.

 

Support and act in accordance with the PPAA customer service standards.

 

Value continuous learning and seek ongoing training and development.

 

You’ll need to have:

Education: 

BA/BS in related field or equivalent experience strongly preferred.


Experience:

1-3 years accounting/bookkeeping experience.

Experience with QuickBooks.

Experience with political campaigns and campaign finance reporting.

Experience with legislative and public policy advocacy and reporting.

Experience working with 501(c)3 and 501(c)4 organizations and complying with firewall practices for electoral activities.

Experience in budgeting, finance, and vendor relations.

Experience working with diverse communities and firm commitment to racial and social justice.


Passion for the mission of Planned Parenthood Alliance Advocates and a desire to move that mission forward by assuring excellence in PPAA’s compliance with political and lobbying reporting requirements.


Background and understanding of electoral campaigns and campaign finance reporting


Experience managing and tracking political action committee (PAC) expenditures, preferably in multiple systems and environments.


Experience with public disclosure requirements for lobbyists and employers of lobbyists.


Experience with business and administrative management.


Works with a sense of urgency and thrives in a fast-paced environment; comfortable with changing dynamics and equipped with a positive, proactive approach.


Detail-oriented with excellent project management skills, ability to handle multiple projects and tasks, often in a fast-paced environment.


Unflappable in face of crisis or high stress situations.


Well-developed political acumen, experience with political campaigns, and sound judgment.


Ability to see, understand, and communicate the big picture as well as translate into actionable next steps.


Proficiency in Microsoft Office Suite.


A demonstrated commitment to and experience in incorporating equity efforts around race, sexual orientation, gender identity, immigrant status, economic status, and other issues related to equity and inclusion.


Strong written and verbal communication skills.


Supervisory Responsibilities:

None

License:

None required

Certifications:

None required

Equal Opportunity Employment: 
Planned Parenthood Alliance Advocates is an equal opportunity employer and seeks to recruit persons of diverse backgrounds and to support their retention and advancement within the organization. Justice is one of our core values, and we are committed to fostering a workplace culture inclusive of people with respect to their race, ethnicity, national origin, gender/gender identity, sexual orientation, socioeconomic status, veteran status, marital status, age, disabilities, political affiliation, religious beliefs or any other characteristic.  Our commitment to justice and diversity also means providing a work environment that is welcoming, respectful and engaging.


Racism deeply impacts the health and wellbeing of our communities, compounding existing disparities and creating intersectional barriers. We strive to name and address these barriers through community engagement and assessment, relevant and effective policy creation, and organizational accountability

Perks 

As part of our total rewards package, we offer meaningful work, generous time off and benefits, promotional opportunities, and competitive compensation. Our attractive benefits package includes medical, dental and vision coverage for you and eligible dependents, life insurance, short and long term disability coverage, as well as a retirement plan with matching contributions by employer. We also provide transportation benefits at eligible locations. For additional information regarding compensation, pay scales, or total rewards, please reach out to hr.contacts@ppgnhi.org.

 

Equal opportunity employment

PPGNHI is an equal-opportunity employer and seeks to recruit persons of diverse backgrounds - and to support their retention and advancement within the organization. We are committed to fostering a workplace culture inclusive of people with respect to their race, ethnicity, national origin, gender/gender identity, sexual orientation, socio-economic status, veteran status, marital status, age, disabilities, political affiliation, religious beliefs or any other characteristic.  

Other details

  • Job Function Manager
  • Pay Type Salary
  • Min Hiring Rate $49,848.00
  • Max Hiring Rate $62,311.00
  • Alaska, USA
  • Hawaii, USA
  • Idaho, USA
  • Indiana, USA
  • Kentucky, USA
  • Washington, USA