K-8 & HLC Operations Administrative Assistant

Philadelphia, PA, USA Req #518
Tuesday, June 8, 2021

THE MISSION OF PROJECT HOME

The mission of the Project HOME community is to empower adults, children, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.

Project HOME achieves its mission through a continuum of services comprised of street outreach, a range of supportive housing, and comprehensive services. We address the root causes of homelessness through neighborhood-based affordable housing, economic development, and environmental enhancement programs, as well as through providing access to employment opportunities; adult and youth education; and health care.

Project HOME is committed to social and political advocacy. An integral part of our work is education about the realities of homelessness and poverty and vigorous advocacy on behalf of and with homeless and low-income persons for more just and humane public policies.

Project HOME is committed to nurturing a spirit of community among persons from all walks of life, all of whom have a role to play in making this a more just and compassionate society.

 

THE VALUES OF PROJECT HOME

The work of Project HOME is rooted in our strong spiritual conviction of the dignity of each person.

We believe that all persons are entitled to decent, affordable housing and access to quality education, employment, and health care.

We believe in the transformational power of building relationships and community as the ultimate answer to the degradation of homelessness and poverty.

We believe that working to end homelessness and poverty enhances the quality of life for everyone in our community.

We believe that the critical resources entrusted to us to achieve our mission must be managed honorably and professionally.

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Job Summary Assist K-12 After School and College Access Director of the Honickman Learning Center and Comcast Technology Labs with the day-to-day K-8 & HLC Administrative and programmatic duties. Duties are to be completed in a timely manner with attention to detail, accuracy and a high level of professionalism.  Administrative duties are completed before engaging in programmatic tasks. 

Essential Duties and Responsibilities

· Develop positive relationships with youth and parents.

· Responsibly handle confidential student and staff files

· Publicize the After School program and distribute applications and information about the program to families; perform outreach at community events, leaflet neighborhood and schools and provide general support to implement the After School and CAP recruitment plan

· Organize and maintain an efficient filing system for student, staff and program records.

· Collect and process new registrations for K-8 ensuring applications are complete and all families provide proof of application to CCIS prior to enrollment

· Order and prepare food for after school snacks and camp meals and record and submit NDS documentation monthly

·  Take daily student count and contact parents if student is absent.

·  Support and help coordinate parent meetings, as required

·  Assist with student transportation, as required.

·  Provide coverage at the Receptionist Desk when needed, including handling incoming phone calls, HLC security and interaction with clients/guests.

· Oversee maintenance of building working closely with Director and Property Management staff

· Communicate with cleaning services

· Conduct daily walk through of building; collect and report facility management issues from building users and inspections into work order system

· Schedule and supervise reception staff

· Monitor and update access cards & keys, maintaining records for the distribution of keys

· Serve as Vehicle Point Person (VPP) for Project HOME school bus and van (schedule maintenance and inspections; maintain vehicle use policies, schedules, and logs)

· Conduct Community Outreach in order to promote HLC programs and events

· Coordinate events/meetings for PH staff and external groups (set up A/V equipment; schedule front desk coverage; coordinate all other details in event preparation)

·  Be available for occasional weekend or evening activities.

·  Purchase office and operating supplies for building and HLCCTL staff

·  Perform other duties, as requested


Minimum Qualifications

·  High School diploma or GED            

·  Minimum 2 Years administrative experience

·   Ability to work well with a wide variety of people

·  Excellent verbal and written communication skills

·  Strong computer skills (Excel, Word, email, internet)

· Database experience (data entry, data management, and creation of reports)

· Excellent organizational skills

·  Ability to work independently and collaboratively

·  Ability to adapt to changing work assignments and to function effectively in a high pressure short deadline environment

· Valid driver’s license

Preferred Qualifications

·  Some college preferred

·   Experience working with community programs and/or youth

 

 

 

 

 

Project HOME is an Equal Opportunity Employer

 

The mission of the Project HOME community is to empower adults, youth, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.  Join us!  Project HOME has a long-standing commitment to equal employment opportunity for all staff and applicants for employment.  Employment decisions including, but not limited to, hiring selection, performance evaluation, administration of benefits, working conditions, associate programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical heredity cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Other details

  • Pay Type Hourly
  • Philadelphia, PA, USA