Tribal Court Administrative Assistant

3009 Portland Ave E, Tacoma, WA 98404, USA Req #259
Wednesday, July 14, 2021
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes:   July 27, 2021 @ 8:59 p.m. PST


Department:  Tribal Court 
Reports To:   Court Administrator
Hours:            40 Hours/Week – Full Time
Salary:           DOQ + Benefits*
             

*The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.                                                                                   

Position Summary:
This position provides administrative services directly to the Court Administrator and the Chief Judge including advanced administrative support work of a highly complex nature.  Position duties include working with confidential and highly sensitive information.
This position assists the Court Administrator and the Chief Judge with the daily operation of the Tribal Court to include:
Essential Duties and Responsibilities
  1. Assists with the preparation and monitoring of the Tribal Court and Tribal Court of Appeals budget including various funding sources.
  2. Oversees the accounting of money collected or paid to the court for fines, fees, costs, restitution, bail and judgments, and deposits the same with appropriate office(s).
  3. Supervises records management and file storage, both paper and electronic.
  4. Timely receives and sorts the mail.
  5. Performs all clerical duties as required by Court Administrator, such as typing and drafting correspondence.
  6. Operates standard office machinery such as phones, computers, copiers, fax machines, calculators, etc. May be asked to maintain the paper supply in the copier, change toner and place calls for service if needed.
  7. Prepares a variety of letters/correspondence, reports, memoranda, forms and other related information as needed. 
  8. May work with a variety of highly confidential information and, as a result, handles the information professionally and maintains confidentiality at all times.
  9. Takes primary responsibility within the department to prepare requests for purchase order, office supplies, equipment and other expenditure requests.
  10. Takes primary responsibility for facility maintenance and security including repair and maintenance of equipment and furniture.
  11. Oversees and coordinates training and travel for judges and staff.
  12. Assists the Court Administrator with requests to the IT Department concerning the telephone service, internet connectivity, technology systems, etc.
  13. Distributes outgoing mail from the department.
  14. Must be able to run errands – i.e. make copies, pick up and deliver mail in the Tribal Administration Building.
  15. Executes the directives of the Court Administrator and/or Chief Judge; disseminates information or directives to departmental staff.
  16. Distributes action items to appropriate staff members and follows-up to assure task completion.
  17. Performs other duties as assigned.

 

Supervisory Responsibilities

This position has no supervisory duties.

 

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

High School Diploma/GED and two years of related experience and/or training; or satisfactory equivalent combination of education and experience.  Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows, Excel, Access, etc.)

 

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Certificates, Licenses, and Registrations:

Must have and maintain a valid and unrestricted driver’s license and proof of automobile insurance.

 

 

Other Skills and Abilities

  • Ability to organize work, set priorities, and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong customer service skills to work with the public.
  • Must maintain strict confidentiality at all times.
  • This position may be required to telework on either a part time or full time basis depending upon the needs of the department and the organization. If required to telework, employee agrees to complete the Telework Agreement and abide by the Telework Policy and work expectations. 

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. 
  • The employee is occasionally required to stand, walk, and reach with hands and arms. 
  • The employee must occasionally lift and/or move up to 10 pounds. 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • The noise level in the work environment is usually moderate.
  • Work is performed in an office setting.
  • There are frequent employee contacts and interruptions during the day.

 

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises.

 

Indian Preference Employer as Required by Law

   

 

Online Application Tips:

1.         If you are using a MAC, use Safari. If you are using a PC, use Chrome.  

2.         Do not use a mobile cellular device.

3.         Upload additional documents (resume, cover letter, letters of recommendation, tribal documentation, etc.). Please include copies of any required degrees, certificates, training, etc.

4.         Native Hiring Preference – If selecting a native category (native, spouse, descendant), send in the appropriate documentation. If you have any questions about the hiring preference policy or what document to send in, contact us.

5.         Provide 3+ references. We cannot obtain references from direct family members (parents, grandparents, siblings, or children). One reference must be a recent past or present supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, skills/abilities, and attendance.

6.         To add more employment, education, or references, click on the small blue + sign in the upper right corner of the page. 

7.         When entering salaries, use only numbers. Do not use any other characters (such as , . or $).

8.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call contact Human Resources to confirm receipt.

 

If you have any questions about the online application, please call (253) 573-7863

or email jobs@puyalluptribe-nsn.gov.

 

 

 

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
This posting is inactive.
  • 3009 Portland Ave E, Tacoma, WA 98404, USA